Privacy Policy
Northampton Travel Services Ltd
PRIVACY NOTICE updated May 2018
Introduction & Background
The purpose of this policy is to outline how Northampton Travel Services Ltd has established measures to protect your privacy and information rights.
Here at Northampton Travel Services Ltd Travel we take your privacy very seriously and will only use your personal information to administer your enquiry and/or booking and to provide products and services you have requested from us.
Northampton Travel Services Ltd will not share your information with third parties who are not relevant to your booking or enquiry and only authorised staff within the business have access to client data in our office.
Your rights
We recognise that you have rights as a “data subject” and that we have an obligation to uphold these.
This privacy notice aims to outline how we maintain these rights. In particular it outlines:
- How we collect and process your information
- Why we do this
- How you can exercise your rights
- Who to contact in the event you’re unhappy with our performance
Depending on why we have collected your information, your information rights could include:
| Right to be informed | This encompasses the obligation for us to be transparent in how we collect and use your personal data |
| Right of access | You have the right to access your personal data and supplementary information |
| Right to rectification | If the information we hold on you is inaccurate or incomplete, you can request to correct this |
| Right to erasure | You can request we delete or remove personal data where there is no compelling reason for us to continue processing |
| Right to restrict processing | You have the right to request we cease processing your data, if:
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| Right to data portability | Where you have consented to our processing your data, or where the processing is necessary for us to deliver a contract, you can request a copy of that data be provided to a third party in electronic form |
| Right to object | You have the right to object to our processing under certain circumstances. For example, you can object to:
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Information We Collect
Please find below a summary of the information we collect from our customers and how we use this to deliver services to you:
| Information We Collect | Why We Collect This | How we process this |
| During an enquiry we may need to collect data such as names, addresses, dates of birth, telephone, email, family details including children | We collect this information so that we can look into the enquiry you have requested from us and provide you with the information and quotations you have requested | This information may be shared with third parties relating to your enquiry, such as:
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| During the booking process we may need to collect data such as names, addresses, dates of birth, telephone, email, family details including children, health/special assistance requests | We collect this information so that we can confirm the booking you have requested from us | This information may be shared with third parties relating to your enquiry, such as:
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| Advanced passenger information | This is required by some tour operators and airlines and may be a condition of booking before travel. Examples include:
| We pass this on to the relevant tour operator or airline for your booking so that they will release your holiday tickets and/or boarding passes. We do this on your behalf to help your booking run smoothly and provide you with the travel services you have requested |
Transfer of data
We collect your personal information for the purposes of booking the travel services that you have requested. This information, including any information about any health or medical issues that you tell us about and your passport details if required will be sent to the suppliers who will be providing your travel services. These suppliers may be based outside of the EU where the protection of personal data may not be as strong as it is in the EU.
Retention of Data
We will keep your data only for as long as it is necessary for the particular purpose or purposes for which we hold it unless there are any legal or operational reasons to hold it for a longer period. At the end of that period the data that we hold will be securely destroyed.
If you object to this retention, please contact us (details provided in the Contact section below).
Securing your Information
We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.
The data that we collect from you may be transferred to and stored at a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers or the suppliers that are fulfilling your booking. This includes staff engaged in, among other things, the fulfilment of your booking, the processing of your payment details and the provision of support services.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data and have contractual processes in place with our business partners to do this, we cannot guarantee the security of your data transmitted to our site. Once we have received your information, we will use relevant procedures and security features to try to prevent unauthorised access.
Contact Details
We recognise that you may have questions on how we process and/or store your data, or may want to change either the data we hold on you or how we communicate with you in the future. If you have given us consent for processing, you are free to withdraw at any time. Please contact us if this is the case.
If you have any questions in respect of this notice, or would like to exercise your right as a date subject (for example to correct data or to exercise your right to access):
Northampton Travel Services Ltd, as data controller, can be contacted as follows:
contact@northamptontravel.co.uk
Telephone: 07500927157
If you are unhappy that we have responded to your query inadequately, or if you have a further complaint, the Information Commissioner’s Office can be contacted on:
Telephone 0303 123 1113 or
https://ico.org.uk/concerns/